EVENT OVERVIEW

Coordinator Authority and Group Representation

I confirm that I am the authorized coordinator, chaperone, group leader, or designated representative for the participant group identified in this registration.

I understand and agree that I am representing the group throughout the full trip and event period. This includes travel to and from the United States, arrival and departure coordination, lodging, meals, transportation, practices, games, clinics, trainings, camp sessions, outings, community events, facility use, and any other activities connected to IDE Basketball Camp, GGAA Inc., Great Gain Athletics Association Inc., the Great Gain Athletics Association Inc. Sports Mentoring Program, its community partners, affiliates, sponsors, staff, contractors, volunteers, facilities, transportation providers, and current or future partnering organizations.

I understand that I am the primary responsible adult and point of contact for the group unless another authorized adult representative is identified in writing and accepted by GGAA Inc. or IDE Basketball Camp.

Responsibility for Supervision and Group Management

I agree that I am responsible for supervising, managing, coordinating, and representing the group during the full trip and event period.

This responsibility includes:

• Supervising participants during camp, travel, activities, events, meals, lodging, and transportation.
• Communicating with parents, legal guardians, participants, camp staff, and event representatives.
• Maintaining accurate participant information, emergency contact information, medical notes, allergy information, and travel-related information.
• Ensuring participants follow all camp rules, facility rules, safety instructions, schedules, and behavior expectations.
• Coordinating arrival, departure, transportation, lodging, meals, and group movement.
• Responding to participant needs, emergencies, discipline issues, transportation issues, schedule changes, and other group-related matters.
• Ensuring that no participant is left unsupervised or placed outside the care of the coordinator or approved adult representative.

I understand and agree that GGAA Inc., IDE Basketball Camp, and related partners are not assuming general chaperone responsibility for the group unless agreed in writing.

Parent/Guardian Waiver and Release Requirement

PLEASE ENSURE ALL PARENT/GUARDIAN COMPLETE THE WAIVER & RELEASE LINKED BELOW BEFORE THE START OF THE EVENT. 

https://greatgainathleticsassociation.org/ide-camper-waiver-release/

I understand that each minor participant must have a completed Parent/Guardian Waiver & Release signed by their parent or legal guardian before participating in any camp, athletic, travel-related, transportation-related, or event-related activity.

I agree to:

• Distribute the Parent/Guardian Waiver & Release to each participant’s parent or legal guardian.
• Collect completed and signed waivers before participation.
• Review the waivers for completion.
• Retain copies of all signed waivers for the group’s records.
• Provide copies to GGAA Inc., IDE Basketball Camp, facility representatives, insurance representatives, or partnering organizations upon request.
• Ensure that no minor participant participates without a signed parent/legal guardian waiver on file.

I understand that I am not signing as the parent or legal guardian of any minor participant unless I am legally authorized to do so. My agreement confirms that I am the group’s coordinator/group representative and that I accept responsibility for managing the waiver collection and recordkeeping process.

Travel, Transportation, and Activity Coverage

I understand that participation may include travel and transportation to and from camp activities, practices, games, clinics, meals, lodging, outings, community events, facility locations, airports, hotels, and other related activities.

I understand that travel, transportation, and group activities involve risks, including delays, traffic incidents, vehicle accidents, illness, injury, lost property, damaged property, schedule changes, missed connections, participant conduct issues, and other unexpected events.

I agree that I am responsible for coordinating, supervising, and managing the group during all travel, transportation, and activity-related movement unless another written arrangement has been accepted by GGAA Inc. or IDE Basketball Camp.

Transportation Costs and Payment Responsibility

If the group requests or uses transportation arranged, coordinated, or provided by GGAA Inc., Great Gain Athletics Association Inc., IDE Basketball Camp, or any affiliated staff, contractor, volunteer, transportation provider, or partnering organization, I agree that the group is responsible for all related transportation costs.

Transportation costs may include:

• Transportation fees
• Deposits
• Driver costs
• Vehicle rental costs
• Fuel charges
• Parking fees
• Toll charges
• Mileage or reimbursement costs
• Insurance-related transportation costs
• Cancellation fees
• Waiting time or overtime charges
• Additional transportation expenses communicated before or during the event period

I agree to communicate transportation costs to the group, collect any required payments from participants or families, and ensure payment is made according to the payment terms provided by GGAA Inc. or IDE Basketball Camp.

Unless otherwise agreed in writing, transportation is not included as a free service and must be paid separately when requested or used.

Participant Health, Medical Information, and Emergency Coordination

I agree to collect and maintain accurate health, allergy, medication, emergency contact, and medical authorization information for each participant.

I understand that I am responsible for communicating relevant medical or emergency information to GGAA Inc., IDE Basketball Camp, staff, coaches, transportation providers, or emergency personnel when necessary for participant safety.

In the event of an injury, illness, emergency, or urgent situation involving a participant, I agree to assist with communication, emergency response coordination, parent/legal guardian contact, and any necessary follow-up.

I understand that GGAA Inc. and IDE Basketball Camp may seek emergency medical care when reasonably necessary, but I remain responsible for group communication and coordination unless otherwise agreed in writing.

Participant Conduct and Safety Rules

I agree to ensure that all participants in the group follow the rules, expectations, schedules, safety instructions, and conduct requirements provided by GGAA Inc., IDE Basketball Camp, coaches, staff, facility representatives, transportation providers, and partnering organizations.

I understand that participants may be removed from activities, transportation, lodging, or events for unsafe, disrespectful, disruptive, inappropriate, or non-compliant behavior.

I agree to be responsible for managing participant behavior and addressing any conduct concerns involving the group.

Assumption of Risk

I understand that basketball, athletic training, camp activities, travel, transportation, lodging, outings, and related group activities involve inherent risks.

These risks may include:

• Slips, falls, collisions, and sports-related injuries
• Muscle strains, sprains, overexertion, dehydration, and heat-related illness
• Facility-related risks
• Transportation-related risks
• Illness or exposure to communicable conditions
• Lost, stolen, or damaged personal property
• Participant conduct or supervision issues
• Emergency medical situations
• Schedule changes, cancellations, or unexpected travel issues

I acknowledge these risks as the coordinator/group representative and agree to manage the group with reasonable care, supervision, communication, and preparation.

Release of Liability

To the fullest extent permitted by law, I release and discharge GGAA Inc., Great Gain Athletics Association Inc., IDE Basketball Camp, the Great Gain Athletics Association Inc. Sports Mentoring Program, and each of their respective directors, officers, employees, coaches, volunteers, contractors, agents, representatives, sponsors, affiliates, community partners, transportation providers, facilities, schools, gyms, landlords, lessors, and partnering organizations from claims, demands, damages, losses, liabilities, costs, and expenses arising out of or related to my role as coordinator/group representative or the group’s participation in the trip, camp, transportation, activities, events, or related programming.

This release includes claims connected to group coordination, supervision, travel, transportation, facility use, athletic activities, participant conduct, medical emergencies, lost or damaged property, and related event participation, except to the extent caused by gross negligence or willful misconduct where such limitation is not permitted by law.

Indemnification

I agree to indemnify, defend, and hold harmless GGAA Inc., Great Gain Athletics Association Inc., IDE Basketball Camp, the Great Gain Athletics Association Inc. Sports Mentoring Program, and their respective directors, officers, employees, coaches, volunteers, contractors, agents, representatives, sponsors, affiliates, community partners, transportation providers, facilities, schools, gyms, landlords, lessors, and partnering organizations from and against any claims, liabilities, damages, losses, costs, and expenses, including attorney’s fees, arising from or related to:

• My actions or omissions as coordinator/group representative.
• My failure to obtain, collect, retain, or provide required parent/legal guardian waivers.
• Inaccurate, incomplete, or missing participant information.
• Participant conduct, supervision issues, or group management issues.
• Transportation arrangements, costs, or payment issues.
• Travel-related issues connected to the group.
• Any breach of this agreement.

No Parent/Guardian Substitution

I understand that my agreement does not replace the required signature of a parent or legal guardian on the Parent/Guardian Waiver & Release for each minor participant.

I understand that if I am not the legal parent or guardian of a participant, I am not signing away that parent’s or guardian’s rights. Instead, I am confirming my responsibility as the coordinator/group representative to collect, retain, and provide the required parent/legal guardian waivers and to supervise and manage the group throughout the trip and event period.